Introduction to ms access

Microsoft Access can be used for personal information management PIMin a small business to organize and manage data, or in an enterprise to communicate with servers. Like any other computer application, in order to use Microsoft Access, you must first install it.

Introduction to ms access

Fine-tune your form in Design view Create a form by using the Form tool You can use the Form tool to create a form with a single mouse-click. When you use this tool, all the fields from the underlying data source are placed on the form.

You can start using the new form immediately, or you can modify it in Layout view or Design view to better suit your needs. Use the Form tool to create a new form In the Navigation Pane, click the table or query that contains the data you want to see on your form. On the Create tab, in the Forms group, click Form.

Introduction to ms access

Access creates the form and displays it in Layout view. In Layout view, you can make design changes to the form while it is displaying data. For example, you can adjust the size of the text boxes to fit the data, if necessary. If Access finds a single table that has a one-to-many relationship with the table or query that you used to create the form, Access adds a datasheet to the form that is based on the related table or query.

For example, if you create a simple form that is based on the Employees table, and there is a one-to-many relationship that is defined between the Employees table and Orders table, the datasheet displays all the records in the Orders table that relate to the current Employee record.

You can delete the datasheet from the form if you decide you do not need it. If there is more than one table with a one-to-many relationship to the table that you used to create the form, Access does not add any datasheets to the form.

Selecting a field in one part of the form selects the same field in the other part of the form. You can add, edit, or delete data from either part as long as the record source is updatable, and you have not configured the form to prevent these actions.

Working with split forms gives you the benefits of both kinds of forms in a single form. For example, you can use the datasheet portion of the form to quickly locate a record, and then use the form portion to view or edit the record. To create a split form by using the Split Form tool: In the Navigation Pane, click the table or query that contains the data that you want on your form.

Or open the table or query in Datasheet view. For more information about form views, see the Understand Layout view and Design view section. Create a form that displays multiple records by using the Multiple Items tool When you create a form by using the Form tool, the form that Access creates displays a single record at a time.

If you want a form that displays multiple records but is more customizable than a datasheet, you can use the Multiple Items tool. In the Navigation Pane, click the table or query that contains the data you want to see on your form.

When you use the Multiple Items tool, the form that Access creates resembles a datasheet.

Introduction to forms - Access

The data is arranged in rows and columns, and you see more than one record at a time. However, a Multiple Items form gives you more customization options than a datasheet, such as the ability to add graphical elements, buttons, and other controls. For more information about customizing your form, see the sections Fine-tune your form in Layout view and Fine-tune your form in Design view.

Create a form by using the Form Wizard To be more selective about what fields appear on your form, you can use the Form Wizard instead of the various form-building tools previously mentioned. You can also define how the data is grouped and sorted, and you can use fields from more than one table or query, as long as you specified the relationships between the tables and queries beforehand.

On the Create tab, in the Forms group, click Form Wizard. Follow the directions on the pages of the Form Wizard. If you want to include fields from multiple tables and queries on your form, do not click Next or Finish after you select the fields from the first table or query on the first page of the Form Wizard.

Instead, repeat the steps to select a table or query, and click any additional fields that you want to include on the form. Then click Next or Finish to continue. On the last page of the wizard, click Finish. Create a form by using the Blank Form tool If the wizard or the form-building tools don't meet your needs, you can use the Blank Form tool to build a form.

This can be a very quick way to build a form, especially if you plan to put only a few fields on your form. On the Create tab, in the Forms group, click Blank Form. Access opens a blank form in Layout view, and displays the Field List pane. To add a field to the form, double-click it or drag it onto the form.

After the first field has been added, you can add several fields at once by holding down the CTRL key, clicking several fields, and then dragging them onto the form at the same time. The order of the tables in the Field List pane can change, depending on which part of the form is currently selected.

If the field you want to add is not visible, try selecting a different part of the form and then try adding the field again. Use the tools in the Controls group of the Design tab to add a wider variety of controls to the form.Introduction to Microsoft Access A database is a collection of information that is related.

11/27/07 1 Introduction to Microsoft Access Introduction A database is a collection of information that's related. Access allows you to. MS-Access Basic 1 A Basic introduction to Microsoft Access By Ojango J.M.K Department of Animal Sciences, Egerton University, Njoro, Kenya and International Livestock Research Institute, Nairobi, Kenya Ms Access is a database management tool that enables one to have good command of data collected. Her most recent publication on Microsoft Access is Access for Dummies. In addition to writing and teaching, Laurie runs her own firm, Limehat & Company, providing .

Access allows you to manage your information in one database file. Within Access there are four major objects: Tables, Queries, Forms and Reports. Mar 10,  · In this video, you’ll get an introduction to Access databases and how they work.

Visit heartoftexashop.com f. Introduction. Microsoft Access is a database creation and management program. To understand Access, you must first understand databases.

In this lesson, . Introduction to Microsoft Access A database is a collection of information that is related. Access allows you to manage your information in one database file.

Within Access there are four major objects: Tables, Queries, Forms and Reports. Introduction.

Introduction to ms access

Microsoft Access is a database creation and management program. To understand Access, you must first understand databases.. In this lesson, you .

11/27/07 1 Introduction to Microsoft Access Introduction A database is a collection of information that's related. Access allows you to.

Microsoft Access - Lesson 1: Introduction to Microsoft Access